Digital asset management
Decide who can do what, at every level
Permission are granular yet simple to apply. Files and collections can have an access levels, which decide who sees what. People can also be given roles, which decide what they can do with the things they can see. It's all about staying flexible and in control.
Permissions matrix
Library · Global communications
Scroll sideways for all four roles
| Permission | Viewer | Contributor | Editor | Manager |
|---|---|---|---|---|
| View assets | Held, unrestricted | Held, unrestricted | Held, unrestricted | Held, unrestricted |
| View collections | Held, unrestricted | Held, unrestricted | Held, unrestricted | Held, unrestricted |
| Download assets | Not held | Held, unrestricted | Held, unrestricted | Held, unrestricted |
| Upload assets | Not held | Held, unrestricted | Held, unrestricted | Held, unrestricted |
| Edit assets | Not held | Held, but only for their own content | Held, unrestricted | Held, unrestricted |
| Delete assets | Not held | Held, but only for their own content | Held, unrestricted | Held, unrestricted |
“Own” is a permission narrowed to that person’s own content. Any permission can also be limited to particular access levels rather than the whole library.
Illustrative example — not a live record
Set access levels for files and collections
Set access at the file or collection level, so the restriction always remains in place, no matter where the file or collection shows up.
01
Private
Accessible to you, and anyone you add by name. It's the default that keeps files private.
02
Library
Access for everyone who holds a role in a library, depending on what their role permits.
03
Public
Access for anyone with the relevant link. This is how you show and share files with the wider world.
04
Configurable
We've designed access permissions for control and flexibility. Just tell us what you need.
Library roles
Roles that match your organisation
Every permission is a switch. Choose as many options as you need to create the right role - view assets, view collections, download, upload, edit, delete. It's easy and flexible and you can build as many roles as you want.
- Build a role from any combination of permissions. It's yours to configure.
- Narrow permissions to access levels, or to a person’s own content
- Roles are set per library, so a person can be a manager in one and a viewer in the next
- Change what a role allows, and everyone holding it changes instantly
More in the platform
Libraries and folders
Run as many libraries as you have teams, offices or regions. Each gets its own drive, its own folders and its own people.
Read more
Upload and file-drop
Uploads that resume when a browser dies, and file-drop links that let someone outside your organisation upload to a specific library, workspace or collection.
Read more
Search and filters
Search across one or all your libraries. Find files using standard and custom filters. Use facial recognition to find pictures of people.
Read more
Workspaces
A collaborative space for your projects. Invite individuals or groups. Assign specific permissions — view, edit or comment. You decide.
Read more
Sharing files
Send files using private expiring links. Set download limits, resize files and add custom watermarks and information to protect your content.
Read more
Admin and reporting
Storage, users, activity, uploads and downloads on one easy-to-read dashboard, and a record of who did what with each file.
Read more
API and integrations
We migrate your existing library and connect the platform to what you already run. A REST API lets you build your own portal on top of it.
Read more
We’d love to explain more…
Still got questions?
Curious to see LightRocket in action? Want to know more about pricing? We’re always happy to show off our system and, yes, we’ll even help out with discounts and pricing.