Digital asset and consent management for photo agencies

An agency shoots, commissions and licenses constantly, and almost none of it stays where it was put. Assets end up spread across project folders, a transfer service that deletes them after a week, and the personal drive of whoever was on the job.

The terms may be even worse off than the files... What a shoot was licensed for, how long the release runs, whether a photograph can be used in a second market… this crucial information all lives in a contract nobody reads at the moment somebody needs the image (which could be a year later) when the client asks for the raw files and the person who ran the shoot has left.

The cost is rarely one big incident. It is the hour spent hunting for a file you know exists, the reshoot because nobody could establish whether the original was cleared, and the awkward call when a client finds their photograph in something that it was never licensed for.

The archive becomes something you can bill against and hand over. In particular:

• A new client is a new library, not a new drive and a new naming convention.
• A freelancer uploads straight into the shoot, keywords and all.
• A share link expires with the campaign rather than living forever in an inbox.
• Reusable assets stay findable instead of being re-shot because nobody could find them.
• When a relationship ends, the client's library goes with them, files, metadata and releases.